Veterans Affairs

December 14, 2010 | Jobs & Internships

Job Description: Health Workforce Development and Education Program Assistant

The Health Workforce Development and Education Program Assistant provides program support to the department and the organization through the provision of assistance during all phases of all projects from the research, proposal development, and proposal presentation and submission stages through planning and strategy development, implementation, data collection and reporting, program evaluation, article preparation and submission for publication, professional presentation and conference planning assistance.

Reporting to the Program Manager, the Health Workforce Development Program Assistant verbally and behaviorally reflects an understanding and acceptance of as well as commitment to the mission, philosophy, values, goals, objectives, activities, and timelines of the project.

Working within the framework of legal, ethical, and regulatory parameters, and under the supervision of the Project Manager, the Program Assistant executes the following duties and responsibilities designed to achieve organizational and program outcomes and impacts:

1. Assists with project research, project and program implementation, presentational materials, data collection and reporting, and project evaluation
2. Appropriately and accurately represents the organization and the program to Association members, internal and external customers, representatives of funding sources, educational institutions, community, union, and government agencies
3. Travels to organizations located in geographical areas served
4. Attends/ conducts presentations; attends program meetings; creates and maintains program meeting and personal accountability records
5. Identifies issues and challenges in a timely manner and reports them appropriately to Project Manager
6. Assists in creation and distribution of program marketing efforts
7. Assists with participant outreach, recruitment, screening, application, assessment, selection, case management, retention, coordination of employment, and follow-up activities

8. Assists with data collection, compilation, and report        generation and with the creation of program participant and administrative records; maintains records

9. Responds professionally and appropriately to program inquiries;   tracks and follows- up on inquiries as indicated within program guidelines

10. Creates and maintains personal attendance records in accordance with program protocols and within prescribed program timeframes

11. Orders and maintains project inventory

12. Assists with the creation and maintenance of program calendar of events and assures organizational distribution

13. Provides project activity reports in both verbal/ written formats

14. Screens, interviews and assesses prospective program participants; makes recommendations for program acceptance based upon data collection criteria

15. Conducts assessment test sessions; corrects tests; notifies prospective participants of application results

16. Assists with seminars, workshops, classes, and educational programs provided through the Association

17. Actively seeks and secures opportunities for formal and informal continuing education and learning and applies new learning to departmental and organizational activities

18. Other related duties as assigned

Required knowledge, skills, and abilities:

• General knowledge of legal, ethical , and regulatory environments governing practice
• General knowledge of project design, implementation, and evaluation criteria and methods to achieve outcomes
• General knowledge of organizational management practices
• General knowledge of urban and suburban health workforce development trends, issues, challenges and practices;
• General knowledge of workforce development diversity planning
• General knowledge of goal- setting and outcome-driven management
• Data collection , management, and reporting skills
• Computer skills in a Microsoft Windows environment
• Effective oral and written communication
• Excellent interpersonal skills
• Evidence of the practice of a high level of confidentiality
• Excellent organizational skills
• Evidence of critical thinking, problem-solving, autonomy, independence, and initiative

Required Education and Experience

Minimum of a Bachelor’s degree or equivalent in health services administration, education, social work; Masters Degree preferred.

Minimum of 2 years of experience in project implementation

Physical Demands

The following physical demands are representative of those required for an employee to successfully perform the essential functions of the position. Reasonable accommodation can be made to enable people with disabilities to perform the described essential functions.

While performing the responsibilities of the position, the employee is required to talk and hear. The employee is often required to sit and use their hands and fingers, to handle or feel and to manipulate keys on a keyboard. Vision abilities required by this job include close vision.

Work Environment

The work environment detailed below is representative of the environment .Reasonable accommodations may be made to enable people with disabilities to perform the essential functions of the position.

While performing the duties of this job, the employee is required to travel to locations within New York City and suburban areas in New York State during weekdays, evenings, and weekends; is exposed to members of the general public; meets and works with individuals and groups; and performs extensive telephone and email communication activities

The noise level in the work environment ranges from usually quiet to occasionally noisy.

Compensation: 1 year, grant-funded position at an annual salary of $50,000 plus individual health benefits

Contact Laura Gargano at LGargano@snya.org for more information.