Executive Committee, 884th Meeting
Tuesday, Sept. 27, 2016
9:30 a.m.
205 E. 42nd Street, Room 1002

AGENDA

  1. Adoption of the Agenda
  2. Adoption of the Minutes of Sept. 6, 2016 (enclosed)
  3. Old Business
    1. Fall workshop on budget and spring conference on governance (Prof. Kaplowitz’s and Pecorino’s revised program encl.)
    2. Final Master Plan and mandates of standing committees
    3. Strategic Framework
    4. Remediation and Math Requirement/Plenary Panel (including Prof. Burke and Kaplowit on discipline council opinions)
    5. Bullet Points about possible Charter revisions (Jay Weiser)
    6. New members for Academic Affairs Committee
  4.  Reports
    1. Liaisons to Standing Committees/Reps to Board Committees, etc.
    2. IT (orientation training, VDI, and CUNYFirst Survey – Prof. Pecorino)
    3. Chair

MINUTES

  1. Adoption of the Agenda – As proposed.
  2. Adoption of the Minutes of June 6 and June 15, 2016 – As proposed.
  3. Old Business
    1. Expressive Activities Policy – Points were made, both supportive and critical, about the latest and probably final version after several rounds of consultation.  This version was circulated to UFS delegates and FGLs in August for comment. The discussion will continue with the full plenary on Sept. 20 when Sr. Vice Chancellor and General Counsel Rick Schaffer will be present.
    2. Conflict of Interest Policy – The policy, particularly regarding how the university will handle instances when faculty want to assign textbooks they have authored to their own classes, will likewise be up for discussion at the Sept. 20 plenary.  It was circulated to UFS delegates and FGLs in August for comment.  Prof. Martell reported that such a policy already exists at Baruch and may well exist at other campuses.
    3. Fall workshop on budget and spring conference on governance – There will be a budget workshop for college governance leaders or their delegates about the university budget on Nov. 18 at 42nd Street.  A conference on shared governance will be held on April 28 at John Jay College.  Discussion of the Governance conference agenda ensued; Profs. Kaplowitz and Pecorino will provide a revised agenda in the coming week.
    4. Final Master Plan – The latest version had been sent out to UFS delegates and FGLs for comment in August.  The Chair will circulate the previous Master Plan comments to the Exec and ask that any additional comments (in light of the most recent draft) be submitted within a week.
    5. Strategic Framework – The administration continued working over the summer on this document, which it sees as a companion to the Master Plan, albeit a shorter document with more specific action steps.
    6. Remediation and Math Requirement – The OAA task force continues to work on remediation.  David Crook sent a memo to the colleges on August 12th outlining planned changes and initial feedback is that affected departments had to scramble to implement at the start of the semester.  Related Discipline Council Chairs, in Math, Reading, and Writing, will be contacted by Professors Burke and Kaplowitz to see what substantive objections or complaints about process they might have.
  4. New Business
    1. Communication and Process – A few UFS operational matters were discussed. It was agreed that Executive Committee minutes, as well as minutes of Standing Committees will be posted to the UFS web page in a timely fashion.  The Chair will provide a template for the minutes to each Standing Committee chair prior to the first meeting.
    2. Changes to Charter – The UFS Charter is under review including comparisons to the governance documents of other universities with a view towards finding best practices.  Prof. Weiser will circulate his recommendations a week prior to the next Executive Committee meeting.
    3. Reapportionment Report – Establishing the number of UFS delegates will be done each fall, using data provided by the University Budget office. Campuses will be notified of their new allocations in time for their spring elections (delegates due to the UFS office by April 15 annually).  Prof. Weiser will determine if the new faculty lines agreed upon in the latest contract (for CUNY Start and others) will result in additional need for campus representation in the UFS.  Mr. Phipps will add a note to the Reapportionment report addressing additional schools (Med School, Journalism etc.) and these entities will be addressed at a later date.
    4. The Plenary Agenda was approved.  Chancellor Milliken and VC Schaffer are confirmed.  EVC Rabinowitz will also be extended an invitation.
    5. The FGL Agenda was approved.  Chancellor Milliken is confirmed.  Confirmation needed for EVC Rabinowitz.  It was agreed that Prof. Barker working with the Status of the Faculty Committee will endeavor to survey FGLs on the status of COACHE related follow up actions
    6. It was agreed that the LIU lock out is a matter for the Union rather than the UFS.
    7. The Computer Monitoring Report was discussed.  The Chair will contact VC Schaffer to confirm that we will continue to receive regular updates.
  5. Committees
    1. New members for Academic Affairs Committee – Work was proceeding on establishing a special UFS advisory committee to the University Provost.
    2. This year’s mandates – Standing committee mandates for the coming year were noted.
    3. Review of BoT Committee agendas – It was noted that the new proposed Travel Guidelines had been withdrawn from the CAPPR agenda.  It was agreed that BoT representatives will provide written reports (bullet style) and will only address the Plenary with matters of urgency or when a written report needs elaboration.
  6. Reports
    1. Liaisons to Standing Committees/Reps to Board Committees – Progress reported. Liaisons were encouraged to reach out to UFS delegates about serving on their respective committees.
    2. Chair – Chair Conway summed up summer activity.

There being no further business, the meeting was adjourned at 1:05 p.m.

Respectfully submitted,

William Phipps