Executive Committee, 883rd Meeting
Tuesday, Sept. 6, 2016
9:30 a.m.
205 E. 42nd Street, Room 0962

AGENDA

  1. Adoption of the Agenda
  2. Adoption of the Minutes of June 6 and June 15, 2016
  3. Old Business
    1. Expressive Activities Policy
    2. Conflict of Interest Policy (textbook section enclosed)
    3. Fall workshop on budget and spring conference on governance (see spring draft enclosed)
    4. Final Master Plan (online)
    5. Strategic Framework (nothing new)
    6. Remediation and Math Requirement
  4. New Business
    1. Communication and Process (regarding policy initiatives, committee minutes, etc.)
    2. Changes to Charter (Jay Weiser and Kay Conway)
    3. Reapportionment Report
    4. Approve Plenary Agenda
    5. Approve FGL Agenda
  5. Committees
    1. New members for Academic Affairs Committee
    2. This year’s mandates (attached to June 6/15 minutes in this packet)
    3. Review of BoT Committee agendas
  6. Reports
    1. Liaisons to Standing Committees/Reps to Board Committees, etc.
    2. Chair

MINUTES

  1. Adoption of the Agenda – As proposed.
  2. Adoption of the Minutes of June 6 and June 15, 2016 – As proposed.
  3. Old Business
    1. Expressive Activities Policy – Points were made, both supportive and critical, about the latest and probably final version after several rounds of consultation.  This version was circulated to UFS delegates and FGLs in August for comment. The discussion will continue with the full plenary on Sept. 20 when Sr. Vice Chancellor and General Counsel Rick Schaffer will be present.
    2. Conflict of Interest Policy – The policy, particularly regarding how the university will handle instances when faculty want to assign textbooks they have authored to their own classes, will likewise be up for discussion at the Sept. 20 plenary.  It was circulated to UFS delegates and FGLs in August for comment.
    3. Fall workshop on budget and spring conference on governance – There will be a budget workshop for college governance leaders about the university budget on Nov. 18 at 42nd Street.  A conference on shared governance will be held on April 28 at John Jay College.
    4. Final Master Plan – This version had been sent out to UFS delegates and FGLs for comment in August.     E. Strategic Framework – The administration continued over the summer working on this document, which it sees as a companion to the Master Plan.
    5. Remediation and Math Requirement – The OAA had finished developing a number of reforms in the area of remediation.  A new report was available, which appeared to give little time to faculty for proper implementation of its recommendations by the fall semester.  Related Discipline Councils, such as Math, Reading, and Writing would be contacted by the Committee to see what substantive objections or complaints about process they might have.
  4. New Business
    1. Communication and Process – A few UFS operational matters were discussed.
    2. Changes to Charter – An effort was just beginning to review the UFS Charter in light of the governance documents of other universities with a view towards finding best practices.
    3. Reapportionment Report – A dependable source from the Budget Office for information about the number of faculty at each campus was agreed upon.  It would be used going forward to set the number of delegates to the UFS from each college.
    4. Approve Plenary Agenda – The draft was approved.
    5. Approve FGL Agenda – A few changes were made to the draft.
  5. Committees
    1. New members for Academic Affairs Committee – Work was proceeding on establishing a special UFS advisory committee to the University Provost.
    2. This year’s mandates – Standing committee mandates for the coming year were noted.
    3. Review of BoT Committee agendas – It was noted that the new proposed Travel Guidelines had been withdrawn from the CAPPR agenda.
  6. Reports
    1. Liaisons to Standing Committees/Reps to Board Committees – Progress reported.
    2. Chair – Chair Conway summed up summer activity.

The meeting ended at 1:05 p.m.

The 8882nd Meeting

Of the Executive Committee of the University Faculty Senate

Of the City University of New York

June 15, 2016

The meeting was called to order by the Chair, Kay Conway, at 4:00 p.m. in room 1002 of Board Headquarters. Also present were: Kathleen Barker, Hugo Fernandez, Jay Weiser, Phil Pecorino, Emily Tai, and Karen Kaplowitz.

  1. Adoption of the Agenda – Adopted as proposed.
  1. Expressive Activities Policy – Chair Conway had just negotiated with VC Schaffer two possible amendments to the policy in response to criticism voiced recently by some faculty members. Alternative A would insert affirmative language that the policy was consistent with freedom of speech and assembly guaranteed by the First Amendment, and would also leave intact the provision that governance bodies must be consulted by college presidents in designating free speech zones. Alternative B would similarly affirm the First Amendment, and would also completely delete the language about designated free speech zones while saying that any public space would be suitable for a demonstration. There was discussion about these Alternatives. Some felt giving up the hard-won governance role would be a loss, but others pointed out the only reason it was needed was because of the designated areas. Finally members voted unanimously to endorse Alternative B, with conforming changes to be made in other passages that referred to designated areas.
  2. Reports
    1. Chair – The Chair was to see the Chancellor the next day. Possible matters to bring up with him that might aid collaboration next year were discussed. For instance, she wanted to emphasize that the UFS needs much more time than it got this past year to examine and comment on initiatives. She would ask that everything be sent every year before May 1. There was some discussion of how best to tailor the methods the UFS uses to inform faculty members at large, or small groups of faculty likely to be especially interested in weighing in on a particular issue, about new policies and initiatives coming down the road. All agreed that the Executive Committee should vet these internally more carefully than in the past via a regular agenda item.
    2. Liaisons to Standing Committees/Reps to Board Committees, etc. – There were none.

There being no further business, the meeting was adjourned at 5:35 p.m.

Respectfully submitted,

William Phipps

THE 880th Meeting

Of the Executive Committee of the University Faculty Senate

Of the City University of New York

ORGANIZATIONAL MEETING

June 6, 2016

The meeting was called to order by the Chair, Kay Conway, at 4:00 p.m. in room 1002 of Board Headquarters. Also present were: Martin Burke, Kathleen Barker, Hugo Fernandez, Jay Weiser, Phil Pecorino, Emily Tai, and Karen Kaplowitz.

  1. Adoption of the Agenda – The agenda was adopted as proposed.
  2. Organizational Matters
    1. Votes on Master Plan; Expressive Policy – All agreed the CAPPR representative should vote to abstain on the Master Plan because the Provost did not consult on it at all with the UFS.  All agreed to go on record as endorsing the Expressive policy since VC Schaffer had made many revisions requested by the UFS, including involvement by campus governance bodies in the Presidents’ decision as to the permanent location of “free speech zones.”
    2. Standing Committee Chairs and EC Liaisons/Representatives & Alternates on Trustee Committees; Other Committee Appointments – Changes made to the draft used at this meeting are reflected in the list attached to these minutes.
    3. Reassigned Time – The Chair’s allocation of the UFS reassigned time package is attached to these minutes.
    4. Approval of Dates for Next Year – Approved dates are attached to these minutes.
    5. Ideas for speakers/panels at plenaries next year/fall & spring conference – It was agreed that Profs. Martell and Verzani would organize a workshop on the CUNY budget as the fall conference; Profs. Kaplowitz and Pecorino would organize a spring conference on the topic of the faculty’s role in shared governance.  Also, the Provost would be invited to the September 20 plenary on the subject of the pending change in the math requirement (later in the year the Provost would be invited to another session about the reading/writing placement tests).
    6. Reapportionment of Senate Seats – A process will be set up by the office to regularly get faculty headcounts at each college to review whether growth or shrinkage has occurred that would affect the number of seats each college should have on the UFS.
    7. CUNY Academy – Prof. Philipp, former UFS Chair now retired, was seeking to renew the one-time relationship between the UFS and the Academy according to which the Academy president received UFS reassigned time and some clerical support from the UFS office.  After reviewing the Academy bylaws and all the current circumstances, most agreed that it made most sense for the two to stay separated.
    8. UFS Staff Job Descriptions – Since the Executive Director intended to retire this coming January, the Chair asked members to review all the staff job descriptions and comment if they would like to.
    9. Other Organizational Matters – All agreed that the practice should resume of sending all senators a committee preference form at the beginning of the school year, indicating which standing committee(s) they would be willing to serve on.  Senators would be told in greater detail than in the past what the expectations of service are, whether or not meetings would be held prior to plenaries or at another time, what the mandates are, etc.
  3. Goals for the Year – The Chair’s goals (attached to these minutes) were noted.
  4. Report of the Chair – Chair Conway had decided not to take the traditional summer salary the Chair receives. Instead she would take only 40 hours, and make 40 hours available to Executive Committee members who undertake a project over the summer on behalf of the UFS. Prof. Weiser would write a proposal to review the tenure UFS Charter with an eye to updating and improving it. Profs. Kaplowitz and Pecorino would devise a project on faculty governance that would be the basis of the spring conference.

There being no further business, the meeting was adjourned at 3:45 p.m.

Respectfully submitted,

William Phipps