In order to facilitate the processing of payments, vendors are required to submit timely and accurate invoices. Unless otherwise stated, it is the University’s policy to promptly pay all invoices within 30 calendar days provided that the University receives a properly prepared invoice.
Generally, the University requires that all invoices contain supporting documentation and information including the purchase order number; invoice number; type and quantity of goods or services provided; total amount due; the vendor’s Federal Identification Number (FIN); remittance information; and certified payroll / prevailing wage reports for service-related contracts, if required. Invoices should be sent to the Accounts Payable Departments unless otherwise instructed. Vendors are encouraged to reference the NYS Comptroller’s Invoice Checklist.
The City University of New York is a tax-exempt organization. Vendors may request a tax-exemption certificate along with the purchase order or contract. Vendors should not provide or deliver goods and services without a valid purchase order or agreement signed by the University as this may delay payment.
Vendors requesting payment from CUNY’s Senior Colleges, Honors and Professional Schools may track certain contracts, purchase orders, and payments on the NYS Office of the State Comptroller’s website. Vendors are also encouraged to participate in the NYS Electronic Payment Program.
Vendors requesting payment from CUNY’s Community Colleges may track certain contracts, purchase orders, and payments on the NYC Payee Information Portal. Vendors are also encouraged to participate in the NYC Vendor Payment Direct Deposit Program.
Vendors are encouraged to contact the Accounts Payable Departments for any questions related to invoices and payments.