Are You Being Considered For an Award?
During the procurement and contract management process, bidders/proposers/contractors may be required to complete the forms below. CUNY strongly encourages you to review the relevant solicitation and/or contract documents for detailed instructions on the applicability of these forms. All form submission and any questions regarding any solicitations must be directed to the College-Designated Contact listed on the solicitation and/or contract document. Any summaries or descriptions of Requirements below are subject to the terms and conditions of the respective Requirements and the applicable CUNY solicitation or contract. All submissions described below are subject to review and approval of CUNY, which may be withheld or conditioned in its sole and absolute discretion.
Lobbying Act and Forms
New York State Finance Law §139-j(6)(b) provides that: Every Governmental Entity shall seek written affirmations from all Offerers as to the Offerer’s understanding of and agreement to comply with the Governmental Entity’s procedures relating to permissible contacts during a Governmental Procurement pursuant to subdivision three of this section.
New York State Finance Law §139k(2) obligates a Governmental Entity to obtain specific information regarding prior nonresponsibility determinations with respect to State Finance Law §139j. Read More
Vendor Responsibility Questionnaire
- NYS Vendor Responsibility Questionnaire (For-Profit Business Entity)
- NYS Vendor Responsibility Questionnaire (Not-For-Profit Business Entity)
If the contract is valued over $100,000, the vendor must file a Vendor Responsibility Questionnaire with the State contracting entity. Read More
The New York City Administrative Code requires that the City maintain a computerized data system containing information for every city contract and specific information about prospective vendors for awards over $100,000, and for vendors (including subcontractors) doing more than $100,000 in cumulative annual business with the City. Read More
Tax Bulletin TB-ST-118 / Certification Requirements for Businesses that Contract with NYS
In certain instances, section 5-a of the Tax Law requires businesses that are awarded contracts with New York State to certify that they are registered to collect New York State and local sales and use taxes (sales tax) on sales delivered to locations within New York. Read More
Form ST-220-TD / Contractor Certification
Tax Law section 5-a, as amended, effective April 26, 2006, requires certain contractors awarded certain state contracts valued at more than $100,000 to certify to the Tax Department that they are registered to collect New York State and local sales and compensating use taxes, if they made sales delivered by any means to locations within New York State of tangible personal property or taxable services having a cumulative value in excess of $300,000, measured over a specified period. Read More
Form ST-220-CA / Contractor Certification to Covered Agency
Effective April 26, 2006, in all cases where a contract is subject to Tax Law section 5-a, a contractor must file (1) Form ST-220-CA, Contractor Certification to Covered Agency, with a covered agency, and (2) Form ST-220-TD with the Tax Department before a contract may take effect.
CUNY Substitute W9 Form
The City University of New York (CUNY) must obtain your correct Taxpayer Identification Number (TIN/SSN/ITIN) to report income paid to you or your organization. Information on the Substitute W-9 is required in order to comply with the Internal Revenue Service requirements. Read More
Pursuant to New York State Finance Law Section 163(4)(g), state agencies must require all contractors, including subcontractors, that provide consulting services for State purposes pursuant to a contract to submit an annual employment report for each such contract, such report to include for each employment category within the contract: (i) the number of employees employed to provide services under the contract, (ii) the number of hours they work, and (iii) their total compensation under the contract. Consulting services are defined as analysis, evaluation, research, training, data processing, computer programming, engineering, environmental, health, and mental health services, accounting, auditing, paralegal, legal, or similar services.
Contractors selected for award on the basis of a procurement issued by CUNY must complete Form A, State Consultant Services – Contractor’s Planned Employment from Contract Start Date through the End of the Contract Term upon notification of award. Read More
Contractors selected for award are also required to complete Form B, State Consultant Services Contractor’s Annual Employment Report annually for each year of the contract term, on a State fiscal year basis. Read More
In accordance with Executive Order No. 177, Proposers must certifies that it does not have institutional policies or practices that fail to address the harassment and discrimination of individuals on the basis of their age, race, creed, color, national origin, sex, sexual orientation, gender identity, disability, marital status, military status, or other protected status under the Human Rights Law.
Under New York State Labor Law, contractors and subcontractors must pay the prevailing rate of wage and supplements (fringe benefits) to all workers under a public work contract. Prevailing wage is the pay rate set by law for work on public work projects. This applies to all laborers, workers or mechanics employed under a public work contract. A sample Weekly Payroll form is provided for Contractor’s optional use.
Supplier Diversity Forms
Vendors with CUNY contracts that have MWBE and/or SDVOB Participation Goals must submit the Quarterly Contractor Compliance Report to indicate the payments made by the vendor to NYS-certified MWBE and/or SDVOB suppliers or subcontractors under the covered contract for each previous quarter. Read More
If request by CUNY, this statement must be submitted within ten days of CUNY’s request, but prior to contract award. Read More