International Agreements and Statements of Shared Interest
When a CUNY college and an institution abroad decide to collaborate, they may initially decide to proceed with a Statement of Shared Interest, which is a preliminary step that facilitates progress towards an agreement. An agreement is required for actual collaboration. However, the Statement of Shared Interest approval process is faster, and can therefore be a useful first step in some cases, since it only requires approval by the CUNY Office of General Counsel and therefore does not depend on the schedule for submissions to the Chancellor’s University Report to the Board of Trustees.
If the CUNY college and their counterpart abroad want to begin collaboration quickly, they should proceed directly to an agreement. The Statement of Shared Interest is not a prerequisite for an agreement.
Get a Statement of Shared Interest approved for signature
- Share the Statement of Shared Interest model with your partner as a starting point, focusing on defining the content of the planned collaboration to be listed in section 2.
- Email the draft you have agreed on to GlobalAgreements@cuny.edu.
- Once you receive the final version approved as to form, both presidents can proceed to signature.
Types of Agreements
- Colleges and their prospective partners may decide to proceed directly to an agreement that allows for collaboration, or they may set up an agreement after exploring the conditions for collaboration through a Statement of Shared Interest. Agreements must be approved by the CUNY Board of Trustees.
- International program affiliation agreements are based on an agreement between a study abroad program provider and a CUNY college, which agrees to endeavor to send students on that program on a regular basis, in exchange for the provider’s assurance that specific standards (academic, safety, etc). will be met. International program affiliation agreements are used when a CUNY college will pay a non-CUNY entity to deliver instructional and other services abroad to its students, and when payment arrangements are made for CUNY students to pay the program provider directly.
- Student exchange agreements with universities abroad are based on reciprocity (tuition waivers) and do not involve a transfer of funds in either direction.
- Typically, faculty exchange agreements with universities abroad are also based on reciprocity and do not involve any transfer of funds.
If you are planning a type of collaboration not covered here, please contact GlobalAgreements@cuny.edu with details.
Get an International Agreement approved for signature
Submissions (through the International Agreements button below or to firstname.lastname@example.org) must include:
1. an agreement draft
- International Program Affiliation Agreement Model
- Student Exchange Agreement Model
- Faculty Exchange Agreement Model
2. a draft board resolution
- International Program Affiliation Resolution Model
- Student Exchange Resolution Model
- Faculty Exchange Resolution Model
3. a Transmittal Sheet
These should all be emailed to GlobalAgreements@cuny.edu. All documents but the transmittal form must be submitted in Word. This process for submitting international agreements to the CUNY Board of Trustees was defined in 2006.
Agreements must be renewed before their initial term (typically three years) concludes. Generally, agreements can be renewed twice for up to two years, for a total of seven years. A new agreement with a new resolution to the CUNY Board of Trustees must be concluded before the end of the agreement’s final renewal. As long as the text of an agreement is not amended in the process, renewals can be concluded directly between the partners, with no review process at CUNY. Templates for renewal are below.
Q: Our partner wants to have the agreement signed in both languages. Can someone from my office or the language department vouch for the accuracy of the translation?
A: Versions in another language can only be approved for signature by a CUNY official if a certified translation is provided. Translations reviewed by staff or faculty fluent in the language cannot be approved.
Q: Our partner wants to add language requiring [arbitration/jurisdiction outside of NY/jurisdiction abroad]. Is this possible?
A: No–language requiring arbitration or jurisdiction outside the U.S. or NY state will not be approved. If your prospective partner wants such language, we recommend discussing this with them ASAP to minimize delays (the most common solution is to drop any reference to these issues).
Q: What is the timeline for approval of an agreement?
A: The timeline depends on the complexity of the agreement, with agreements that do not follow the templates taking longer for review. Changes to an agreement draft after review has started will also slow down the approval process. The most important factor is the calendar of the Board of Trustees, which meets six times per year and must receive approved drafts by a specific deadline for consideration at each meeting. Approval by OAA and OGC must be complete before the Stellent submission window for a given Board meeting closes. You may also need to build in time for internal deadlines for Stellent submissions at your college.
There are no more meetings of the Board of Trustees for the 2016-17 academic year; please check back for the 2017-2018 calendar.
Once the agreement has been approved as to form by the Office of General Counsel and the Board of Trustees has met, the agreement can be signed by the College President.
Q: Do faculty-led programs require an agreement?
Unless they are a hybrid program with affiliated program elements, faculty-led programs do not require an agreement. However, they do require a separate program approval process, as outlined in the CUNY International Travel Guidelines.