Initiate an International Agreement or Statement of Shared Interest

When a CUNY college and an institution abroad decide to collaborate, they may initially to proceed with a Statement of Shared Interest (see template), which is a preliminary step that facilitates progress towards an agreement. An agreement is required for actual collaboration. However, the Statement of Shared Interest approval process is faster, and can therefore be a useful first step in some cases, since it only requires approval by the CUNY Office of General Counsel and therefore does not depend on the schedule for submissions to the Chancellor’s University Report to the Board of Trustees (see below).

To proceed with a Statement of Shared Interest:

  • Share the template with your partner as a starting point, focusing on defining the content of the planned collaboration to be listed in section 2
  • Send the draft to GlobalAgreements@cuny.edu
  • Once you receive the final version approved as to form, both presidents proceed to signature.

Colleges and their prospective partners may decide to proceed directly to an agreement that allows for collaboration.  These must be approved by the Board of Trustees. Submissions must include:

  • an agreement draft (models below)
  • a draft Board Resolution (models below), and
  • a completed, signed Transmittal Form. (To use as a fillable form, save and open in Adobe).

These should all be sent as soft copy attachments to GlobalAgreements@cuny.edu.  All documents but the transmittal form must be submitted in Word.  This process for submitting international agreements to the CUNY Board of Trustees was defined by the Provost in 2006. Drafts of Statements of Shared Interest (SSI) must also be submitted to this address, but resolutions and transmittal sheets are not required for SSIs, and the turnaround time is significantly faster.

Most agreements make arrangements for affiliated programs or exchanges (student or faculty). If you plan a type of collaboration that the model documents below don’t address, please contact GlobalAgreements@cuny.edu  with details.

Types of Agreements

Affiliated program agreements are used when a CUNY college will pay a non-CUNY entity to deliver instructional and other services abroad to its students.

Student exchange agreements are based on reciprocity (tuition waivers) and do not involve a transfer of funds in either direction.

Typically, faculty exchange agreements are also based on reciprocity and do not involve any transfer of funds.

Unless they are a hybrid program with affiliated program elements, faculty-led programs do not require an agreement. However, they do require a separate program approval process, as outlined in the CUNY International Travel Guidelines.

Agreement renewals do not require a transmittal sheet or resolution, and do not need to be approved as to form. However, a scanned copy of the signed renewal must be sent to globalagreements@cuny.edu for recordkeeping purposes.

If you are working on an agreement that requires Board of Trustees (BoT) approval, please keep the following deadlines in mind. Approval by OAA and OGC must be complete before the Stellent submission window for a given Board meeting closes. You may also need to build in time for internal deadlines for Stellent submissions at your college.

2016 – 2017
Stellent submissions 12/19/16 – 12/27/16 1/24/17 – 1/31/17 3/20/17 – 3/27/17 5/25/17 – 6/1/17
BoT meeting 1/30/17 2/21/17 5/1/17 6/26/17

Once the agreement has been approved as to form by the Office of General Counsel and the Board of Trustees has met, the agreement can be signed by the College President.