Do you know a student whose experience abroad could inspire other CUNY students? All CUNY faculty and staff are welcome to submit nominations.
- Colleges and their prospective partners may decide to proceed directly to an agreement that allows for collaboration, or they may set up an agreement after exploring the conditions for collaboration through a Statement of Shared Interest. Agreements must be approved by the CUNY Board of Trustees.
- International program affiliation agreements are based on an agreement between a study abroad program provider and a CUNY college, which agrees to endeavor to send students on that program on a regular basis, in exchange for the provider’s assurance that specific standards (academic, safety, etc). will be met. International program affiliation agreements are used when a CUNY college will pay a non-CUNY entity to deliver instructional and other services abroad to its students, and when payment arrangements are made for CUNY students to pay the program provider directly.
- Student exchange agreements with universities abroad are based on reciprocity (tuition waivers) and do not involve a transfer of funds in either direction.
- Typically, faculty exchange agreements with universities abroad are also based on reciprocity and do not involve any transfer of funds.
If you are planning a type of collaboration not covered here, please contact email@example.com with details.
It depends on your timeline and how soon you want to proceed to actual collaboration.
When a CUNY college and an institution abroad decide to collaborate, they may initially decide to proceed with a Statement of Shared Interest, which is a preliminary step that facilitates progress towards an agreement. An agreement is required for actual collaboration. However, the Statement of Shared Interest approval process is faster, and can therefore be a useful first step in some cases, since it only requires approval by the CUNY Office of General Counsel and therefore does not depend on the schedule for submissions to the Chancellor’s University Report to the Board of Trustees.
If the CUNY college and their counterpart abroad want to begin collaboration quickly, they should proceed directly to an agreement. The Statement of Shared Interest is not a prerequisite for an agreement.
Submissions (through the International Agreements button above or to firstname.lastname@example.org) must include:
1. an agreement draft
- International Program Affiliation Agreement Model
- Student Exchange Agreement Model
- Faculty Exchange Agreement Model
2. a Transmittal Sheet
These should all be uploaded using the International Agreements button above, or emailed to GlobalAgreements@cuny.edu. All documents but the transmittal form must be submitted in Word. This process for submitting international agreements to the CUNY Board of Trustees was defined in 2006.
It is no longer necessary to provide a draft Board Resolution. The Central Office will draft the Board Resolution based on the agreement provided.
|Oct 2018||Nov/Dec 2018||Jan/Feb 2019|
|Stellent submission window opens at 5pm||9/18/18||10/29/18||12/6/18|
|Stellent submission window closes at 5pm||9/25/18||11/5/18||12/13/18|
Colleges must submit all agreements and resolutions that have been reviewed by OAA and approved as to form by OGC at their College through the Stellent process. Inquire with your College Provost’s Office about any internal deadlines for submission that may need to be considered in addition to the University deadlines below.
- Share the Statement of Shared Interest model with your partner as a starting point, focusing on defining the content of the planned collaboration to be listed in section 2.
- Upload the draft you have agreed on using the SSI button above, or email the draft to GlobalAgreements@cuny.edu.
- Once you receive the final version approved as to form, both presidents can proceed to signature.
Agreements can be renewed by the colleges with their partners according to the schedule outlined in the agreement. As long as there are no substantive changes to the agreement, renewals do not have be reviewed by Central Office. Changes in program cost in line with normal inflation are not substantive changes.
When a student plans to study abroad through a program that is eligible for Title IV funding but is not affiliated with CUNY through an agreement approved by a CUNY Board of Trustees resolution (independent study abroad), a Consortium Agreement must be concluded with the Title IV-eligible institution before the student can be processed for federal or state financial aid. Failure to set up a Consortium Agreement for students eligible for either type of aid can lead to negative consequences for the college (fines) and student (rescinded financial aid).
Q: Our partner wants to have the agreement signed in both languages. Can someone from my office or the language department vouch for the accuracy of the translation?
A: Versions in another language can only be approved for signature by a CUNY official if a certified translation is provided. Translations reviewed by staff or faculty fluent in the language cannot be approved.
Q: Our partner wants to add language requiring arbitration/jurisdiction outside of NY/jurisdiction abroad. Is this possible?
A: No–language requiring arbitration or jurisdiction outside the U.S. or NY state will not be approved. If your prospective partner wants such language, we recommend discussing this with them ASAP to minimize delays (the most common solution is to drop any reference to these issues).
Q: What is the timeline for approval of an agreement?
A: The timeline depends on the complexity of the agreement, with agreements that do not follow the templates taking longer for review. Changes to an agreement draft after review has started will also slow down the approval process. The most important factor is the calendar of the Board of Trustees, which meets six times per year and must receive approved drafts by a specific deadline for consideration at each meeting. Approval by OAA and OGC must be complete before the Stellent submission window for a given Board meeting closes. You may also need to build in time for internal deadlines for Stellent submissions at your college.
There are no more meetings of the Board of Trustees for the 2016-17 academic year; please check back for the 2017-2018 calendar.
Once the agreement has been approved as to form by the Office of General Counsel and the Board of Trustees has met, the agreement can be signed by the College President.
Q: Do faculty-led programs require an agreement?
Unless they are a hybrid program with affiliated program elements, faculty-led programs do not require an agreement. However, they do require a separate program approval process, as outlined in the CUNY International Travel Guidelines.